Microsoft Visio is one of the best programs for designing professional-looking diagrams, flowcharts, and charts. Using drag-and-drop functionality and plenty of templates, Visio is an extremely easy program to use.
While this is a premium software, I’ll show you how to get it free for 30 days.
How to Download and Install Microsoft Visio for Free
- Click on the Download button on the sidebar, and an information page will open with helpful Visio FAQs. Click the Start Download button and the Visio download page will open in a new tab.
- There are two Visio plans, each comes with a free 30-day trial. In this example, I purchased the Visio plan 2. You can learn more about the different plans here.
- A new tab will open, and you will have to create your account. Enter your email address, and if it’s not connected to a Microsoft account, you will need to set up a new account. There are a few ways to verify your account, including getting a verification code emailed or sent to you via SMS. After you’ve verified your account, click Next.
- Visio is designed for professional use, and therefore it requires a business identity with a custom domain. If you don’t have one, Microsoft will let you create one using its “onmicrosoft.com domain. Then click Next.
- Click on the Download button, and it will open an Office website with another Download button for you to click.
- The Office file will download to your computer. Double click it and get a free 30-day trial of Visio.
How to Uninstall Microsoft Visio
If Visio isn’t the right program for you, or you finished creating your diagrams and flowcharts, you can easily uninstall the software from your device in a few simple steps:
- Type Add or Remove Programs in your Windows search bar.
- Scroll through your installed programs until you find Microsoft Visio and click Uninstall.
- The Microsoft wizard will open up and uninstall Visio. When the uninstallation is complete, it will recommend that you restart your computer so it can “tidy up a few remaining files.” You don’t have to restart your computer right away, but the sooner you do it, the better.
Microsoft Visio Overview
With its array of advanced features, Microsoft Visio has brought about a significant transformation in the realm of creating diagrams and flowcharts. Rather than the conventional process of hunting for suitable images in PowerPoint or integrating charts and graphs into Word documents, Visio streamlines the entire procedure. Armed with a comprehensive set of tools, it simplifies the task of organizing intricate data, turning them into easily understandable flowcharts, floor plans, and more. This is achieved through an extensive library of templates and icons, empowering you to generate visual explanations that effortlessly resonate with your audience.
Microsoft Visio Interface
The brilliance and simplicity of Visio, are the shapes. It has shapes for flowcharts, diagrams, maps, floor plans, engineering plans, organizational charts, and more.
Once you discover the desired shapes, you have the option to effortlessly place them onto the editing board and organize them according to your preferences. With Visio, you have the flexibility to modify the angle or views within your presentation. Additionally, you can incorporate multiple layers and have control over the visibility of specific components at different stages of the presentation. This feature is particularly useful when you need to conceal any irrelevant or sensitive information while delivering your presentation.
If you don’t want to use the shapes, Microsoft Visio has a feature that allows you to customize shapes and use your own designs.
Visio Has Some Excellent Features
Visio comes with an impressive range of native features that back its reputation as an industry-leading diagramming and flowcharting program.
- Professional templates: If creating and designing charts, diagrams, and floor plans isn’t your strong point, you can choose from hundreds of templates that are included with the Microsoft Visio free trial. The templates are divided by genre, and also have a search function making it easy to find the template for your specific project.
- Collaboration tools: When it comes to creating charts for school or work, Visio offers remarkable collaboration features that enable seamless teamwork and effortless sharing of your work with others. You have the ability to share your work selectively with designated users, granting them either editing privileges or the ability to view the content. With editing privileges, they can make real-time modifications, add notes and annotations, as well as propose changes. The compatibility of Visio with Microsoft Teams proves advantageous as it consolidates communication within a single platform, minimizing reliance on multiple messaging applications.
- Connect with Real-Time Data Sources: One of the best features of Visio is that it works with multiple real-time data sources. What this means is that you can sync your charts with SQL, Server databases, Access Databases, and Excel documents and receive automatic updates whenever the data is updated.
- Access your Work From Anywhere: Furthermore, apart from the downloadable software, Visio can be accessed through a web app. This offers the advantage of working from any location without the necessity of carrying your computer or laptop. While the web app might not encompass all the advanced functionalities, it’s a valuable tool for crafting charts, utilizing most shapes, conducting edits, and delivering your presentations.
- Microsoft 365 integrations: As a Microsoft program, Visio not only uses the same ribbon-style layout as Word, Excel, and PowerPoint, but it’s fully integrated with these programs as well. You can connect to Excel and use the Data Visualizer to include map data into Visio diagrams and automatically upload your Visio charts and graphs to a Word document.
Additional Microsoft 365 Apps
Microsoft 365 has an excellent collection of productivity tools that work well with Visio.
- Word: Word just keeps getting better. The word processing tool continues to add new features and improve the current ones. The editor feature has seen tremendous improvement in finding spelling and grammar mistakes, so you can focus on creating amazing content.
- Excel: A must-have spreadsheet tool for any business, Excel makes it easy to organize your data create tables, graphs, pivot tables, and much more. With plenty of guides and tutorials, you’ll quickly learn how Excel can save you time and money.
- Plan 1: Access to the limited browser-based version of Visio and 2GB of storage on OneDrive for Business.
- Plan 2: In addition to browser-based Visio, you can download the complete Visio program to your computer. You will also get great features, such as connecting your work to real-time data and collaborating with others.